Parish Council Meeting held September 12th 2026
Minutes
Present: Cllr Newman (Chair), Cllr Fisher, Cllr Springs, Cllr Wilson, Cllr Hall & Cllr Tuffley with 11 members of the public in attendance.
Updates and questions from members of the Public
A member of the public read a prepared statement concerning Climate and Nature Emergencies, and outlined requests for the Parish Council’s support
Cllr Newman confirmed that the statement had been received by Councillors but after the Agenda had been published. The Council would place the item on the October agenda which will allow Councillors to read and prepare for the requests.
A member of the Memorial Hall Committee asked if the S137 request for the fire door would be reviewed by the Council
The Clerk responded that following the survey of the Memorial Hall the Council was waiting for the Memorial Hall committee to review the survey before the reviewing the S137 request
The member of the Hall committee asked if the Council would cease its reorganisation of the Hall Committee following the receipt of the advice from NALC
Cllr Newman responded that with the Council wants to work with the committee to put in place the suggestions from the advice particularly in regards to leases and licenses
026/031 To receive apologies for absence
No apologies were received by Cllrs
026/032 To receive any declarations of interest
Cllr Wilson declared an interest in Planning Application - PL/26/06417/TP - T1 Yew - Reduce height by up to 2m and reduce lateral branches by up to 1.5m due to tree encroaching on property.
026/033 To approve the minutes of the meeting held on July 21st 2026
Cllr Fisher proposed the minutes as a true record seconded by Cllr Tuffley and unanimously approved
026/034 Finance
To receive the monthly finance spreadsheet
The Councillors received and reviewed the finance spreadsheet and provided scrutiny of the Council finances
026/035 Planning applications
1. Planning Ref PL/26/06776/FA
1 Manor Cottages, Oakley Road, Brill, Buckinghamshire HP18 9RS
Proposal Single storey side extension
PC Comments Neutral
2. PL/26/06640/KA
27 The Square, Brill, Buckinghamshire HP18 9RP
PC Comments Neutral
3. PL/26/06417/TP
Kings Ride House, High Street, Brill, Buckinghamshire HP18 9RP
PC Comments Neutral
4. PL/26/05967/CONDA
Waterloo House, The Square, Brill, Buckinghamshire HP18 9RP
PC Comments Neutral
5. PL/26/05940/CONDA
Waterloo House, The Square, Brill, Buckinghamshire HP18 9RP
PC Comments Neutral
6. PL/26/05944/FA
The Pointer PH, 27 Church Street, Brill, Buckinghamshire HP18 9RT
PC Comments Neutral
7. PL/26/05182/FA
Land West Of Ludgershall Road, Brill, Buckinghamshire
PC Comments Neutral
8. PL/26/05024/FA
Hillside Farm, Oakley Road, Brill, Buckinghamshire HP18 9SH
PC Comments Neutral
026/036 Communications Database
To review the recent communications
Play Area Equipment - The Clerk updated that he had attended a site meeting with Discovery Timber Play to assess the minor areas of repair required.
Memorial Hall Survey - The Council has received the outcome of the survey of the Memorial Hall. This has been shared with the Memorial Hall committee. The Council will also commission further surveys for services, asbestos etc as suggested in the main survey. All surveys will be shared with the Memorial Hall Committee and placed on the Parish Council website.
Remembrance Wreath – The Clerk has ordered the Poppy wreath for the Remembrance Service
Crab Apple Tree on Brae Hill – A resident has requested for work to reduce the size of the crab Apple tree on Brae Hill. The clerk confirmed that the tree is on Bucks Council land and within the Conservation area so will require an application to Bucks Council for them to make a decision and carry out any work.
Gigaclear – Gigaclear have made a request to complete work adjacent to GS Mechanical. The Council unanimously approved the work to be carried out.
026/048 Proposed asylum-seekers accommodation – MOD Bicester
To provide an update on the proposed Asylum accommodation at MOD Bicester
The Council updated that it has published the official guidance from Bucks Council which has also been placed on the website.
Cllr Fisher has also contacted Greg Smith to come to Brill to address any questions from residents. A date for the meeting is currently being arranged.
026/049 Request for permission to use the Playing Field for the Annual Fireworks
To review the request for the annual fireworks event on the Playing Field
The Council resolved to approve the application for the annual fireworks event on the playing field, with the standard caveats including but not limited to the event being fully insured and comprehensive Risk Assessments are in place.
026/050 The Common / The Walks
Span Green Bollards - Cllr Fisher confirmed that the bollards had been priced and installation has been planned. The Council resolved for Cllr Vernon-Hall to lead on the project following the resignation of Cllr Connelly
Norcott’s stobs - The Council have identified the stobs required and the locations, but was unable to carry out the installation in the summer due to the hard ground. Cllr Hall & Cllr Fisher to review the installation of the stobs at Norcott’s and the removal of the stones at Cuckoo Close Farm
Lottery Project - It was established that the named legal representatives of the Lottery project were two members of the previous Parish Council. It was resolved for the current Chair and Vice-Chair to be new named legal representatives.
026/051 Parish Council Insurance quote renewal
To review the annual Parish Council insurance quote
The Council reviewed and approved the Parish Council insurance quote following scrutiny on the annual increase in cost relating to inflation.
026/052 Brill Sports & Social Club (BSSC)
To receive an update on the lease for the cricket pitch and / or MOU
The Council acknowledged the suggested draft MOU from Brill Sports and Social Club (BSSC). The Council has drafted its own draft MOU which it will share once it has been approved and once further clarification on the lease of the cricket pitch and associated land around the Sports and Social Club has been received.
Cllr Fisher to feedback to the Council on the MOU and lease at the October meeting.
To consider the S137 request from BSSC in regards to the seeding of the football pitch
The Council resolved that it required further clarification on the exact nature of the grant received by the BSSC from the FA.
Once further clarification is received the Council can further consider the S137 request and to invite the BSSC to attend the Parish Council meeting
026/053 S137 Requests
To ratify the S137 request for the National Emergency Briefing event.
The Council ratified its approval of the S137 grant application for the costs associated with the showing of the Climate National Emergency briefing film.
To review and discuss the S137 request from Brill United Youth Football Club
The Council following representations from the Chair of Brill United Youth Football Club approved the S137 request for assistance with equipment and training for the club.
026/054 Request for the installation of French drains at 20 The Green
The Council reviewed photographs and email received by the applicant and resolved to request further information and clarification on the drainage including attending the October Parish Council.
026/055 Roads & Traffic
To ratify the S137 request for funds to further evaluate the proposal to reduce the speed limit on Brill Road
Bucks Cllr Waite addressed the Council on the process of challenging speeding within the villages of Buckinghamshire
Cllr Fisher proposed the introduction of Community Speedwatch to be carried out on Tramhill / Brill Road and to be led by Cllr Springs who will create a register of volunteers to be shared and stored centrally with the clerk
To receive an update from Bucks Council on the potential reduction of HGV’s through Brill
Bucks Cllr Waite explained the HGV challenges being faced by villages in Buckinghamshire. Cllr Waite outlined the current actions being taken by Bucks Council including the use of weight limitations on certain bridges to restrict HGV’s from using unsuitable roads including through Brill. Cllr Waite asked for any recommendations either from the Council or residents to be put forward for consideration for limitations.
026/056 Review and approve updated policies
To review and approve the Council’s updated policies
The Council reviewed the policies and after consultation all policies reviewed were adopted and to ratified on the Parish Council website.
026/057 Income & Expenditure (July to September)
Income
Precept £29,400
Expenditure
BVCH - End of Year payment £6.00
Hannah Hunter - Additional keys £9.65
JE Accountants - Payroll £120.00
Briants - Wood for benches £253.79
MP Printers - June Newsletter £40.00
Bin Shop - Rock Salt grit £275.99
Hannah Hunter - Website £200.00
Briants - Wood for benches £58.86
Briants - Wood for benches £39.24
R Damerell - Clerk Salary £1,394.93
HMRC - PAYE £328.59
R Timms - Bins £115.00
R Timms - Bins £105.00
R Timms - Bins £105.00
Bucks Council - Bins £36.20
T Patrick - Petrol reimbursement £44.82
S137 - Volunteer Driver Service £50.00
Squarespace - Website £8.40
HP - Ink £13.49
Januus Conservation - BMH Survey 50% £2,340.00
NEST - Pension Contributions £74.92
BT - Utilities £104.27
Bank Charges £4.25
EDF - Street Lights £84.57
Hannah Hunter - Website £200.00
ESPO – Black Sacks £30.45
James Tuffley – Blue Bird Petrol £35.79
James Tuffley – Blue Bird Petrol £34.95
Januus Conservation – Survey 50% £2,340.00
MP Printers – Newsletter - July £40.00
MP Printers – Newsletter – August £24.00
MP Printers – Newsletter - September £20.00
Bucks Council – Bins £36.20
Squarespace – Website hosting £8.40
BT – Broadband £104.27
R Timms - Bins £105.00