Minutes
Present: Cllr Newman (Chair), Cllr Fisher, Cllr Springs, Cllr Wilson, Cllr Hall & Cllr Tuffley with 15 members of the public in attendance.
Updates and questions from members of the Public
A resident asked for the Climate and Nature Emergency request to continue to be high on the Parish Council’s ongoing agenda
A number of streetlights are currently covered in foliage and limiting their effectiveness. The Clerk to enquire with Aspire if they are able to cut back the foliage.
Campervans on the concrete road to The Firs. A resident raised concern over the increase of the number of campervans being parked on the Village Green, which are spoiling the view of the Village Green and the view of the Church. Cllr Newman confirmed that the Council is aware of these vans and that this item is on the Agenda.
026/058 To receive apologies for absence
No apologies were received by Cllrs
026/059 To receive any declarations of interest
No Interests were declared by Cllrs.
026/060 To approve the minutes of the meeting held on September 22nd 2026
Cllr Wilson proposed the minutes as a true record seconded by Cllr Vernon-Hall and unanimously approved
026/034 Finance
To receive the monthly finance spreadsheet.
The Councillors received and reviewed the finance spreadsheet and provided scrutiny of the Council finances
026/035 Planning applications
Planning Ref PL/26/07758/CONDA
Address Waterloo House The Square Brill Buckinghamshire HP18 9RP
Proposal Approval of details subject to condition 4 (flue details) of planning approval PL/25/3506/FA.
PC Comments Neutral
Planning Ref PL/26/07750/CONDA
Address Waterloo House The Square Brill Buckinghamshire HP18 9RP
PC Comments Neutral
Planning Ref PL/26/07524/HB
Address 9 The Square Brill Buckinghamshire HP18 9RP
PC Comments Neutral: The Parish Council though noted that the residence is within the conservation area and reminds the applicant and planning officer to ensure the correct materials are used for the windows
Planning Ref PL/26/07523/FA
Address 9 The Square Brill Buckinghamshire HP18 9RP
PC Comments Neutral: The Parish Council though noted that the residence is within the conservation area and reminds the applicant and planning officer to ensure the correct materials are used for the windows
Planning Ref PL/26/07082/VRC
Address Grafton House 10 North Hills Brill Buckinghamshire HP18 9TH
PC Comments Neutral: The Parish Council however, would strongly object to any suggestion, plan or expectation that cars be parked on the Common would not be. The Parish Council reminds the applicant and planning officer that any parking on the Common would not be permitted. The Parish Council requests further provision in the application regarding parking considerations for the application
026/063 Communications Database
The Clerk confirmed the quote for a follow up tree survey to that of 2023 had been received.
The Council approved a contribution of £25 towards the heating of the URC Chapel
The Council resolved to move the deadline for items to be included in the Newsletter to the 1st day of the month.
026/064 Parish Council Vacancy
The Parish Council to determine whether to fill the vacancy on the Council
Cllr Tuffley proposed starting the advertising process for the vacancy in January 2027, seconded by Cllr Newman and unanimously approved. This would allow the Parish Council a period of consolidation to assess the Council’s diversity of membership and re-evaluate the knowledge, experience and skills held within the Council.
Once this has been completed the Council will advertise the vacancy with a clear understanding of the area of the community and skills that are being sought.
026/065 Proposed Asylum Accommodation – MOD Bicester
To provide an update on the village meeting with Greg Smith for the proposed Asylum accommodation at MOD Bicester
Cllr Fisher updated that Greg Smith has been invited and agreed to meet residents in the village Hall in October 2026.
026/066 Climate and Nature Emergencies
To review the questions raised in the letter from residents regarding Climate and Nature Emergencies
Following the resignation of the Wildlife and Community Ranger the Council, whilst still committed to meeting with the group will now need to re-evaluate the Lottery project and how this can be delivered in the Parish, including working with the Climate and Nature Emergency Group.
Cllr Hall confirmed that the group will soon be meeting Greg Smith as part of its submission to have Brill as a community energy hub. This would then allow the group to apply for funding to create the hub for the installation of a wind turbine in the parish and solar panels on every house within the Parish.
026/067 The Common / The Walks / Village Green
Future of the BVCH Herd
Following the resignation of the Wildlife and Community Ranger, the Parish Council resolved to meet with BVCH to discuss the ongoing management of the herd.
Proposal for the purchase of the tractor from BVCH
The Parish Council resolved to postpone the item to the November Parish Council Meeting
To decide on the location of the previously approved tree to be planted in the Walks
The Council agreed to the proposed location so long as it is the native Prunes Avium species.
To discuss and decide a policy on campervans parked on the Common / Village Green
The Parish Council is currently ascertaining what actions can be taken in regards to campervans being parked on the carriageway at the village green, other than ensuring that these have valid tax and MOT.
026/068 Windmill
To review the quote for a survey on the windmill roundhouse
Cllr Newman proposed undertaking the survey of the windmill roundhouse to ascertain the reason for the cracks appearing and unanimously approved.
To review the quote for new lights at the windmill
The Council approved a budget of up to £3,000 for the installation of new lights at the Windmill
026/069 Brill Sports & Social Club
To make a decision on the request from the Festival committee
The Parish Council resolved to approve the request from The Festival committee to use the Village Green for parking and the Football pitch and King George V for the 2027 Brill Festival. The Council included its standard caveat that a full risk assessment and event insurance is in place for the festival
To hear the S137 Request from the Brill Sports & Social Club
The Parish Council resolved to award the S137 grant request of £1,162.80 towards the grass seed for the football pitch.
026/070 Brill Memorial Hall Surveys
To receive an update on the surveys carried out on the Memorial Hall
The Council confirmed that the Heritage Survey and Asbestos survey have been completed
Cllr Fisher confirmed the drainage survey is due to be carried out along with the Mechanical, Electrical and Public Health survey at an approximate cost of £1,900. The Parish council resolved to commission both surveys
026/071 Community Speedwatch
To receive an update on the Community Speedwatch
Cllr Springs updated that PC Lee Turnham at Thames Valley Police stated that there is a requirement for six volunteers to carry out speed watch.
The Council to ask clarification on the numbers required following the information received on the Thames Valley Police website stating a minimum of three volunteers required.
026/072 Parish Council Printer
To review the quote for the new Parish Council printer
The Parish Council resolved to approve the three year lease for the new Parish Council printer
Income & Expenditure
Income
Expenditure
BT - Utilities £104.27
A Cotgreave - S137 Expenses £131.52
Aspire - Grass Cutting £528.00
Aspire - Walks Cut £216.00
Aspire Grass Cutting £528.00
Aspire Grass Cutting £528.00
Aspire Grass Cutting £528.00
BBOWT - Consultation £2,924.74
ESPO – Bin Bags £58.74
MP Printers - Sept Newsletter £50.00
Sport shoes - Ranger Equipment £88.98
HP - Ink £13.49
Bank Charges £6.17
R Timms - Bins £105.00
EDF - Street Lights £109.71
BVCH - Quarterly Payment £765.00
Hannah Hunter - Website £200.00
AJ Gallagher - PC Liability Insurance £3,380.33
HMRC - PAYE £328.39
R Damerell - Clerk Salary £1,395.13
S137 - Brill United Youth Football Club £1,500.00
Murphy's - Purple Remembrance Wreath £27.50
The Pheasant – Ragwort Pulling £270.10
Bucks Council – Bins £39.50
Squarespace - Website £8.40
Canva – Web / Poster design £13.00
NEST – Employer Pension £74.92
MP Printers – September Newsletter £40.00
N Misselbrook – War Memorial Plants £234.00
Stow Agricultural – Picnic Table wood and fixings £169.75
Stow Agricultural – Additional wood for picnic tables £24.36
BT - Utilities £104.27
HP - Ink £13.49
Bank Charges £4.25
NEST – Emplyer Pension £2.80
Bank Charges £4.25